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Vehicles Duty of Care
  • Vehicles Duty of Care - "Safe Drivers and Safe Vehicles for ALL Business Use"

Explain Legal Requirement in your Company Car Policy Booklet

No matter how big or small your company car fleet your company drivers must have a written company car policy

The Subheading Legal Requirement is explained below and the other headings and subheadings are in the right-hand column.
right arrow policy

A Written Company Car Policy in a booklet given to all who drive vehicles on behalf of the Company, is a must for Vehicle Duty of Care managers serious about protecting themselves, their company and drivers.

All vehicles owned by the Company, an employee or third party, when driven on business for the company the driver must be aware of their responsibilities and that of the company.

Our favourite saying in this business is "It is not what you have done but what you can prove you have done!" and the best way is to have it written down for all to see!

You only need one disgruntled driver to cause you and your company grief!

Your company car policy given in a booklet to each driver and signed for by them makes it difficult for anybody to argue with your written word.

We have used an example of what we mean by including in full a Company Car Policy written by us for a large company incorporating some of their instructions.


If a vehicle is involved in an accident which causes injury to anyone other than the driver, injury to an animal not carried in the vehicles, damage to another vehicle or property on or adjacent to a road (e.g. lamp posts, trees, gate posts, etc.) the driver must stop and give his own and the vehicle owner's name and address together with the vehicle registration number to any person having reasonable grounds for requiring it.

It is a legal requirement that if, having stopped, the required information is not given for any reason, then the driver must report the accident to any Police Officer or Police Station as soon as reasonably practical but in all cases within 24 hours of the accident.

This does not mean that the driver can always take the full 24 hours, for it has been held that if they do not report the accident as soon as practicable, then he/she is guilty of an offence even if a much shorter period than 24 hours has elapsed.

If personal injury is caused to any other person and the driver does not at the time produce his/her insurance certificate to the Police or any other person having reasonable grounds for requiring it, then the accident must be reported to the Police within 24 hours and an insurance certificate produced within seven days.

Return from Subheading - Legal Requirement to COMPANY CAR POLICY

Any Driver or Vehicle used on any Business of any form from the School teacher taking little Nikki home with a cut finger or the church warden taking the Alter Cloth to the dry cleaners - to the heavy goods vehicle on its way with 20 tonnes of white goods - All must have a vehicle policy booklet, which they have signed for!

This means all must have "Business Insurance" of one type or another for all vehicles used on any business of that company or organisation.

You must also include the Driver's signatures for their Company Car policy on your Vehicle Driver Checklist!

Don't forget to Check their Driving Licence as well!

VDOC - Golden Rule

"It is not what you have done but what you can prove you have done!"

POLICY BOOKLET Headings & Subheadings

vdoc booklet
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