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  • Vehicles Duty of Care - "Safe Drivers and Safe Vehicles for ALL Business Use"

Explain Your Company Car Policy in a Booklet

Company Car policy

A Company Driving Policy for Driving at Work by Business Car Drivers must be in a signed for Company Car Policy Booklet

A Written Company Car Policy - Explaining driving at work and company driving policy in a booklet given to all who drive vehicles on behalf of the Company, is a must for Vehicle Duty of Care managers serious about protecting themselves, their company and drivers.

All vehicles owned by the Company, an employee or third party, when driven on business for the company the driver must be aware of their responsibilities and that of the company.

Our favourite saying in this business is "It is not what you have done but what you can prove you have done!" and the best way is to have it written down for all to see!

You only need one disgruntled driver to cause you and your company grief!

Your company car policy given in a booklet to each driver and signed for by them makes it difficult for anybody to argue with your written word.

We have used an example of what we mean by including in full a Company Car Policy written by us for a large company incorporating some of their instructions.

The introduction is below and the headings and subheadings are in the right-hand column.

right arrow policy


The Company have an obligation under both current and forthcoming legislation to ensure that the vehicles operated or used by the Company are operated in a safe and legal manner. This obligation exists whether the vehicle is wholly owned, leased or hired by the Company.

In the case of a vehicle owned, leased or hired by an employee, irrespective of being either a full time or part time employee, then the Company must ensure that the vehicle is maintained and operated to the same safety and legal standards as if the vehicle were owned, leased or hired by the Company.

This Company is committed to creating a more responsible corporate environment, which in turn will reduce the "risk factor" in our everyday vehicles duty of care and management by endeavouring to:-

  • Develop and commit to a "safety culture".
  • Insist on sufficient rest breaks for drivers.
  • Remove work schedule incentives to speed.
  • Ask for regular health checks, including eyesight.
  • Carry out regular vehicle checks, including tyres.
  • Check driver licences and insurance even if vehicles are privately owned.
  • Utilise technology to assist and monitor driver safety and efficiency.

The booklet has been produced to inform Company drivers, of the basic principles of the Company's Vehicle Policy Document, for the safe use of all vehicles used on company business and must be read in conjunction with his/her contract of employment and the Highway Code. Any points not covered or understood should be raised with Head Office through the drivers Director or VDOC Manager responsible for the Vehicle Policy Document, infringements being dealt with through the Company's disciplinary procedures.

Any Driver or Vehicle used on any Business of any form from the School teacher taking little Nikki home with a cut finger or the church warden taking the Alter Cloth to the dry cleaners - to the heavy goods vehicle on its way with 20 tonnes of white goods - All must have a vehicle policy booklet, which they have signed for!

This means all must have "Business Insurance" of one type or another for all vehicles used on any business of that company or organisation.

You must also include the Driver's signatures for their Company Car policy on your Vehicle Driver Checklist!

Don't forget to Check their Driving Licence as well!

VDOC - Golden Rule

"It is not what you have done but what you can prove you have done!"

POLICY BOOKLET Headings & Subheadings

vdoc booklet
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